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How to Ship Merchandise

National or International Courier Deliveries

• When possible, please use Globex for all courier shipments in Canada or abroad www.globexcourier.com.
  • Our account number is 24413, username is 24413 as well, ask matt for password (which is the last four digits of the photocopier access code) to use the online system.
  • When you use this account number it will be charged directly to Matt's pcard.
  • Presently (July 2011) it costs $14.55 for a shipment up to 1.5 kg to the USA and $6.00 per additional kg. This is much cheaper than fedex.
    • See https://home.mcgill.ca/procurement/vendor/ for details about McGill's special rates (you must log in).
  • choose CANADA EXPRESS or USA EXPRESS (this is next day service).
  • Please don't use 8:30am, 10am, or noon delivery unless you really need it (the price increases by a huge factor). Shipping across borders can be expensive.
  • Globex gives McGill special rates that are about 1/3 that of Fedex (who doesn't give us special rates).
  • Franky's comments on 2012/01/04
    • Used car pick up.
    • USA EXPRESS (2 days) was 2$ more expensive then USA ground (1 week).
• Fedex is considerably more expensive, but normally clears customs faster.
  • Our fedex account number is 352037826. The username for www.fedex.com is WinterlandCosmology. Password is W*****and***
  • Please avoid using fedex as it is much more expensive.
• boxes and labels for shipping are located in the cabinet that faces you as you walk in the lab door.

local deliveries with Planete Courier

• schedule the pickup/delivery with www.planetecourrier.com ( 514-631-9117)
• Account: 20081481, User name: MC6500, PW: 6500

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When shipping equipment to American collaborators (or receiving equipment from American collaborators), the following phrase should be included on the Commercial Invoice, with appropriate changes for the direction of travel and type of equipment being shipped:

"Items in this shipment are electronics that are part of a university astronomy research project. They remain the property of BERKELEY and are being shipped temporarily to Canada for use in the project at McGill University. As the ultimate destination for these items is the place of origin (UC Berkeley, USA), they should be free from duties and taxes. All items are made in the USA."

Shipping to the United states requires a proforma invoice. An excel spreadsheet provided by Globex can be found at http://www.globexcourrier.com/english/custom_forms.html

The harmonized tariff schedule can be found at http://www.usitc.gov/tata/hts/bychapter/index.htm

See attachments for examples

How receive Bolometers at McGill

• When detectors are shipped to McGill, we need to keep copies of the shipping document to avoid paying duties when we ship them back. A binder living on a shelf by Adam's shelf names "Important shipping documents" contains those.
• Put the pro forma invoice, NAFTA certificate of origin and shipping label (this one is only needed to keep track of shipping dates) in the binder referred to above.

How to ship Bolometers to McGill

• You must include a commercial invoice or proforma invoice (examples attached below, I'm not sure I understand/know the difference!). On this document, you should declare a value for the items. It is ok for prototypes to say, "Light detector for university research, No commercial value.". In this document, be certain to clearly state something like: "This shipment contains a bolometric detector array that is part of a collaborative university astronomy project. The array was manufactured in the University of California Berkeley microlab in the U.S.A. The array is being shipped temporarily to McGill University in Canada for calibration and testing. The array remains the property of University of California Berkeley and will be returned to the U.S.A. within approximately one month. As the ultimate destination for these items is the place of origin (UC Berkeley, USA), they should be free from duties and taxes. All items are made in the USA."
• You should include a NAFTA certificate of origin (example below). (Circuit boards should always be Criteria B)
• Most of these forms can be generated automatically using the Fed-ex online shipping tool.
• We recommend using fedex - their customs brokers seem to be much more expedient than others. We strongly do NOT recommend Globex or DHL.

How to ship Bolometers back from McGill to the USA

• When shipping bolometers from McGill, 3 documents must be joined in order to avoid paying duties. Verify that the documents are conform with the ones described in the section "How to ship bolometers to McGill".
• From the binder named "important shipping documents" on Adam's shelf, make 2 copies of the pro forma invoice and from the NAFTA certificate of origin sent to McGill with the wafer (1 copy might work just fine, but I usually put 2 just in case).
• Also, join 2 copies from the following letter after you modified the template (1 copy might work just fine, but I usually put 2 just in case) : letter_template.doc.
• Put 1$ for the custom value in the FEDEX form.
• We recommend using fedex - their customs brokers seem to be much more expedient than others. We strongly do NOT recommend Globex or DHL.

shipping electronic components for assembly in USA

"The contents of this shipment are part of a university based research project for an astronomy telescope. The project is based at McGill University in Montreal, Canada. The electronic components in this shipment are being sent temporarily to Telirite Technical Services for assembly and will be returned to final destination Canada within 1 month. All components are taxes and duty paid for final destination Canada. Because the final destination is Canada, these components should be free of duties and taxes for the purposes of this shipment."

for return shipment to canada:

"The contents of this shipment are part of a university based research project for an astronomy telescope. The project is based at McGill University in Montreal, Canada. The electronic components in this shipment were sent temporarily to Telirite Technical Services for assembly on DATE and are now being returned to final destination Canada. All components were already taxes and duty paid for final destination Canada. These components should be free of duties and taxes for the purposes of this shipment. Taxes and duties should be applied to the value added cost of assembly, as documented in the attached forms."

Include NAFTA numbers.

A commercial invoice form provided to us by Fedex * FXGF003.pdf: FXGF003.pdf

* ComericalInvoiceExampleP1.JPG:

* ComericalInvoiceExampleP2.JPG:

Filling in a Nafta Certificate of Origin form

At the bottom of this page there is a form. Note that the Nafta blanket period is a year less a day. So do not go from todays date to the year after, ensure it is one day less.

Circuit boards use Criterion B

http://www.mantoria.com/Images/nafta.pdf

An example of one filled in by us (note that it should be signed!) * naftaBerkleyShipment.pdf: naftaBerkleyShipment.pdf

Useful Nafta harmonized codes H.S. # (Circuit boards should always be Criteria B)

All items in a shipment that crosses any border need to be listed in a proforma invoice or commercial invoice and NEED TO include a NAFTA code. Codes we often use for our hardware are listed below. You can look up codes at Harmonized tariff schedules for the USA (and nafta codes). Note that often the code you choose is a little grey, so when a choice is arbitrary, be mindful of extra import duties to or from the USA.

Use this code for prototypes and one-offs:

• 9023.00.00 00 Instruments, apparatus and models, designed for demonstrational purposes (for example, in education or exhibitions), unsuitable for other uses, and parts and accessories thereof (Duty to USA: Free from anywhere)
  • use the above for sending a circuit board example to the USA and include a statement like, "This shipment is an electronics assembly for a university astrophysics education project. "

Use this code for fully assembled DfMux motherboards and mezzanines

• 8542.90.00: Electronic integrated circuits; parts thereof. Our boards fall into this category because they are parts of a larger readout system, not a complete readout system as is.
• NO, not this, it slows things down and is not accurate: 9030.90.68.00 Other; Printed circuit assemblies; that are parts and accessories of; oscilloscopes, spectrum analyzers and other instruments and apparatus for measuring or checking electrical quantities, excluding meters of heading 9028; instruments and apparatus for measuring or detecting alpha, beta, gamma, X-ray, cosmic or other ionizing radiations
  • 9030 catagory: Oscilloscopes, spectrum analyzers and other instruments and apparatus for measuring or checking electrical quantities, excluding meters of heading 9028; instruments and apparatus for measuring or detecting alpha, beta, gamma, X-ray, cosmic or other ionizing radiations; partsand accessories thereof
  • 9030.90 sub-category: Parts and accessories of above
  • 9030.90.68 sub-category: Printed circuit assemblies of other above
  • 9030.90.68.00 sub-category: Other (Duty to USA from most places 1.7%, but from Canada to USA duty is FREE)

Bolometers could fall in this category

• 9027 Instruments and apparatus for physical or chemical (con.) analysis (for example, polarimeters, refractometers, spectrometers, gas or smoke analysis apparatus); instruments and apparatus for measuring or checking viscosity, porosity, expansion, surface tension or the like; instruments and apparatus for measuring or checking quantities of heat, sound or light (including exposure meters); microtomes; parts and accessories thereof (con.):

9027.50 Other instruments and apparatus using optical radiations (ultraviolet, visible, infrared): Other: 9027.50.40 Electrical (Duty to USA: Free)

use this for raw, unpopulated circuit boards

• 8534.00.00 20 Printed circuits, fiberglass with 3 or more layers (Duty to USA: Free)

These codes are useful for shipping integrated circuit components to the USA to be used for a circuit board assembly (see adam's example below.

• 8542 Electronic integrated circuits; parts thereof
  8542.31.00 00 Processors and controllers, whether or not combined with memories, converters, logic circuits, amplifiers, clock and timing circuits, or other circuits No (Duty to USA: Free)
  8542.32.00 Memories (Duty to USA: Free)
  8542.33.00 00 Amplifiers (Duty to USA: Free)
  8542.39.00 00 Other (Duty to USA: Free)

(NO: the 9027.50.40 60 code is for UNPOPULATED circuit boards - don't use it for assembled boards)
Shipping to chicago, Aug 2010, Keith used 9027.50.40 60 for the DfMux boards.:

Instruments and apparatus for physical or chemical (con.) analysis (for example, polarimeters, refractometers, spectrometers, 
gas or smoke analysis apparatus); instruments and apparatus for measuring or checking viscosity, porosity, expansion, surface 
tension or the like; instruments and apparatus for measuring or checking quantities of heat, sound or light (including exposure 
meters); microtomes; parts and accessories thereof (con.): 
9027.50 Other instruments and apparatus using optical radiations (ultraviolet, visible, infrared):
Other: 9027.50.40 Electrical (Duty to USA: Free)
9027.50.40 60   other

Other codes we sometimes use for other equipment

• 9025.80.10 Electrical Thermometer
• 901390 Light detectors (Bolometers)
• For measuring or checking the flow or level of liquids (LHe dipstick): 9026107000

Examples

• CommercialInvoiceBlank.pdf: blank commercial invoice for filling in by hand. Remember you need to include 3 copies.
• CommercialInvoiceExample.pdf: example commercial invoice
• wtl_ProFormaInvoice.doc: word version of proforma invoice (excel version is available too)
• NaftaCertificateBlankForm_Fillable.pdf: A NAFTA Certificate of origin that is form fillable (Circuit boards should always be Criteria B)
• Click on the attachments tab below for more attachments, including NAFTA and examples.

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